Setup Rooms creates and edits the properties of rooms in the schedule.


Before any rooms have been created this page just has 2 buttons:

  • Create Starter Rooms
    This button will examine the teams at your tournament and create a set of Team Challenge (TC) and Instant Challenge (IC) rooms.
  • Import Rooms
    Using this button will create a set of rooms described in a .CSV file. The details of the .CSV are described here.


The screen shot below shows our sample schedule after:

  1. the Create Starter Rooms button was clicked
    This step added the 15 rooms (8 TC and 7 IC).
  2. the Assign Teams button was clicked
    This step assigned the 100 teams attending the tournament to these rooms.


Create Starter Rooms for TC rooms

  1. created an initial room for each Team Challenge
  2. it then looked at the challenge/levels for that Team Challenge and tried to add them until the number of teams exceeded the schedule slots in the room
  3. if it still had more challenge/levels left, it created a new room for that Team Challenge and repeated step #2


Create Starter Rooms for IC rooms

  1. created an initial room for each level
  2. it then looked at the challenge/levels for that level and tried to add them until the number of teams exceeded the schedule slots in the room
  3. if it still had more challenge/levels left for that level, it create a new room for that level and repeated step #2


At the end of this process, there 14 rooms (8 TC and 6 IC), but no teams are actually assigned to the rooms (Teams column showed no teams).  Clicking the Assign Teams button added the teams to rooms to show the distribution below.


Below the screen shot is an analysis of how to edit the rooms to fix a few issues.



Analysis of Create Starter Rooms


  1. There are two teams doing the art challenge (31 teams), too many to fit in a single room, so 2 rooms were created.  tc-art-el has 16 teams while tc-art-2 has 15 teams. 

  2. There are too many Rising Stars teams for a single TC room.  Create Starter Rooms put them all in a single room to start with.  Typically in this case you have 2 options:
    1. if the room needs a small number of additional slots to see all the teams, a few breaks could be converted to team slots to accommodate the number of teams
    2. a second room for this challenge/level could be created.  This is known as a split. Clicking on the will create the split and divide the teams between the 2 rooms.  Click here for more on splits.

  3. for IC there are 2 rooms of EL teams (ic-el-1 has 21 teams, ic-el-2 has 18 teams).  This is fairly well balanced as each IC team sees about the same number of teams. 

  4. ic-ml-1 and ic-ml-2 are not so well balanced.  The rooms are better balanced with tech(6), sci(4), and eng(3) (13 total teams) in ic-ml-1 and art(9), impr(3), and serv(1) (12 teams) in ic-ml-2.  Click here to see how to balance the 3 rooms better.

  5. Rising Stars IC room (ic-rs) has the same problem as the TC room (tc-rs). #2 indicates ways to resolve it.


After performing these steps Setup Rooms looks like the screen shot below.  Changing the Rising Stars room names to:

  • TC rooms: tc-rs-1 and tc-rs-2
  • IC Rooms:ic-rs-1 and ic-rs-2


would be an additional improvement.


The next step in the schedule sample is Scheduling Teams.