To use the scheduler you typically go through a sequence of steps:

  1. look at the structure/layout of the rooms the scheduler will create
    The structure includes the amount of time per team, the starting time for the day, when breaks and lunch occur.
    You can change the structure/layout, but often to start it works to go with the flow and use the default structure for TC and IC rooms.

  2. collect teams that will attend your tournament
    This step lets you add teams to the tournament.  You can collect the teams from a region or an entire affiliate. Only teams that have declared their Team Challenge and Level can be added to a tournament. The process is described here.

  3. ask the scheduler to look at your teams and propose TC and IC rooms
    The scheduler has some heuristics it used for this. The process is described here.

  1. assign your teams to the suggested rooms
    After doing this you will see rooms that might have too many or too few teams.  You can then adjust the challenge/levels in the rooms to make the teams fit better. The process is described here.

  1. run the Auto Scheduler
    The Auto Scheduler will attempt to assign teams to TC and IC times that:
    • have enough separation so a team can attend both 
    • fit with team Schedule Requests

Going through this sequence you gives a feel for the tournament and typically does not take much time.  At this point:

  • you can change the layout of rooms
    If you want to change many, it is best to remove all the rooms, adjust the default structure (#1) and try again. You can also edit a specific room making the time between teams longer or shorter.
  • If you want to try a different set of rooms, you can adjust the rooms and try again.
  • once you are happy with the rooms, you can pick up new teams and schedule them or drop them

You can also choose to switch to the other method of scheduling (using a .CSV file).  Scheduling using a .CSV file can handle a number of cases that the scheduler does not.  While the scheduler does handle splits, it does not have a means of assigning teams to different splits because they are from a different region.

Given this general introduction to the scheduler, we can now dive into the details of how to get it to work for you.  Let's start by looking at the scheduler dashboard.