Misc Actions

The Misc Actions pane contains a set of utilities to help manage the documents on the website.

Near the top of the pane the website directory that holds all the documents is listed. Note that this directory is not accessible to the website directly. If it were anyone that could see one document, could see them all. Instead we want to make specific documents available to specific roles. This is done by setting up temporary links between the /pubdocs directory (that is accessible) to file in the directory listed here.

The utilities are divided into 2 groups. On the left are some standard actions.

list no file docs will list all documents where the file associated with the doc is missing

these documents need fixing
delete no file docs will delete all the documents without a file
from the list displayed you can

delete a specific document
click on the name of the document to upload the file again

list no doc files will list files in the document directory that have no document

these files need fixing as the document directory is not a good place to store non-document files
delete no doc files will delete all the files without a document
from the list displayed you can

delete a specific file
use Add New Document to establish a document

list no role docs will list all documents that have no associated role

these documents are inaccessible as you need to have the right roles to see a document and these document have no roles
from the list displayed you can

delete a specific document (and associated file)
click on the name of the document to edit the document and add roles

cleanup doc roles take a pass through the role data and fix inconsistencies

On the right side of the pane, you can select a set of documents and then perform one of these actions:

Move the selected documents to another group
Delete the selected documents (and associated files)
Copy the default Roles of the group to the selected documents
delete a specific document that is listed
edit a specific document that is listed

To perform one of these actions:

select the specific documents by

choosing the Group where they reside
you can filter by Program Year if you like
you can specify the Name of a document -- this is generally done with wildcarding

*challenge* will list all document with challenge in their name

pick the operation from the list above to perform